Friday, January 20, 2012

How to improve written communication?

How to improve written communication?

Hello dear friends here you will get What are the steps for improving written communication? or, The ‘plan-write-revise’ approach for improving effectiveness of written communication. I guess you will get advantage form this site. How to improve written communication?

Written communication is a formal act and need to be performed in a systematic manner. Communication experts follow a three (3) steps approach for improving the effectiveness of written communication. This approach is known as ‘plan-write-revise’ approach.

Let us now discuss the steps for improving written communication.
1. Planning:
There is an old saying, that “success never can be achieved without plan” – this is also true for written communication. In the words of prof. Rricks and gow, “planning increases the chances that the purpose of the message will be achieved.”

Planning makes the task of writing easier. We know that assessing about the mental status of the mental status or attitude of the reader is in fact the main part of planning. How to improve written communication?

Steps in planning: Basically there are two steps in planning.
2. Write:
After the completion of planning step the second step is writing the message. In case of writing we need to recall the writings of Kipling. Kipling said,

I keep sis honest serving men
Their names are what and why and when
And how and where and who.

Thus in case of written communication to ensure the quality of writing we should think.

Why we are writing?
How shall we present our message?
What information do I need?
Where shall we tell the reader about bad news?
Who needs to have this information?
When we should send our information?

If we can satisfy all the above questions before writing, then we will be able to make the writing effective. How to improve written communication?

3. Revise:
Last but perhaps the most important step for improving the effectiveness of writing is revising the message. Infect a considerable portion of the whole writing time spend for revising the message. The importance of revising can be depicted by the following bar diagram:

How to improve written communication?

Fig-1 : Writing Process time
Thus it can be seen that revising takes almost half of the total time of the writing process. These are the three (3) steps for improving the effectiveness of written communication.

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