Thursday, October 20, 2011

Different style, formats of a letter

Different style formats of a letter

Style/Formats of letters:
There are different styles or formats of letter.
1. Full block format
2. Modified block
3. Semi block
4. AMS simplified

1. Full block Format:
Here all elements of a letter begin at the left margin. This format can save typing time and reduced typing errors. Full block format is as follows:
Full Block Style

12 to 14 lines from top of the page

4 to 10 lines below



Double space
Double space





Double space






Double space

4 lines of space


Double space
Date line


Inside address
……………………………..
……………………………..

Salutation:

………………………………………………………………………………….
…………………………………………………………………………………..
……………………………………………………………………………………
……………………………………………………………………………………


…………………………………………………………………………………….
…………………………………………………………………………………….
……………………………………………………………………………………..
……………………………………………………………………………………..
……………………………………………………………………………………..

Complimentary  close


Name / Title

Initials
Encl,

CC:

Fig.-7: Full Block Style.

2. Modified Block:
The modified block style is more balanced in its graphic layout than the full block format. In this case each part of the letter begins at the left margin except the date, complementary close and signature block.

Modified block style is illustrated in the following figure:

Modified Block Style
12 to 14 lines from top of the page


4 to 10 lines below date line




Double space


Double space







Double space




Indent to





Double space
                               Date line





Inside address
…………………………………………………………
…………………………………………………………



Salutation:


…………………………………………………………………….
…………………………………………………………………….
……………………………………………………………………
…………………………………………………………………….
…………………………………………………………............


……………………………………………………………………….
………………………………………………………………………
……………………………………………………………………….


Complimentary close

                          Name

                        Title


Initials
Encls.
CC:

























Double space


4 lines of space

Fig -08: Modified block style.

3. Semi block format/Indented paragraph format:
The main difference between modified block style and semi block style is, in semiblock format paragraphs are indented. Semiblock format is less formal and basically used for personal messages:

Semiblock format is as follows:

Semiblock style
12 to 14 lines form top of the page



4 to 10 lines below date line




Double space


Double space



Indent 5 space for paragraph

Double space










Double space
                                                               Date line






Inside address
……………………………
…………………………..


Salutation:


               ………………………………………………………………..
……………………………………………………………………………..





                     ……………………………………………………………
……………………………………………………………………………..

Complimentary close,

                    
                            Name
                        Title



Initial
Encl.
CC:
























Double space


4 lines of space

Fig-09: Semiblock style

4. AMS Simplified style:
The Administrative Management Society (AMS) has proposed a simplified letter format which is known as AMS simplified letter format. In this format salutations and complementary close are eliminated. Here a subject line (in capital letters) is included in the letter. This format can be depicted as follows:

AMS Letter Style
12 to 14 lines from top of paper


4 to 10 lines below date line




Triple space subject line


Triple space






Double space





4 line of space







Double space
           Date line





Inside address
…………………………………
…………………………………



REQUEST FOR PROPOSAL AND

………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….




……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………



                                                        No Complimentary
                               Close


Name
Title
Initials
Encl.
CC.

Fig- 10: AMS Simplified Style

Related Post Link:

These are the most popular letter formats which are widely used in the business world.

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